Canadian Home Child Care Bundle
CA$39 CA$54
The Money Workbook and the Forms & Policies Pack together, Canadian editions.
Canadian Home Child Care Bundle · Canadian edition
Home child care forms and money tracking, made for Canada.
Editable enrolment, policy, health, safety and billing forms, plus a workbook that tracks fees, attendance and expenses, works out your business-use-of-home % and prints a child care receipt for each child with every item CRA asks a receipt to show.
CA$39 one-time CA$54 separately
- Canadian Home Child Care Money Workbook: Excel & Google Sheets, sample and blank versions, and a Google Sheets how-to guide
- Canadian Home Daycare Forms & Policies Pack: 21 Word & Google Docs files (20 forms and policies plus a Start Here guide)
Bought here: files by email within 24 hours, usually sooner · On Etsy: instant download · Priced in Canadian dollars; the US$ figure is an estimate, and checkout shows the exact amount and currency you pay · buy the kits separately · in the US? See the US edition
Made for Canada
Not a US kit with the flag swapped. The forms, the formulas and the wording were rebuilt for Canadian home child care.
CRA child care receipts
One receipt per child for parents' line 21400 claims: who paid, the child, the amount, the period of care, your name and address, a SIN line, signature and date. Print-and-fill in the forms, or filled in for you by the workbook.
Fees earned vs received
Every payment has a care month, so advance payments and last year's balances land in the right year. The Dashboard reconciles cash received with earned income, including amounts owed at Dec 31.
Business-use-of-home %
Floor area (sq ft or m²) × hours used, with rooms used only for child care counted separately. It applies the rule that these costs can't create or increase a loss, and carries the rest forward.
Km vehicle logbook
Log trips in kilometres. Business km ÷ total km is applied to your actual vehicle costs for T2125 line 9281.
Subsidy & CWELCC income
Parent fees, government or agency funding ($10-a-day / CWELCC, fee subsidies, grants) and other income are recorded separately. Funding counts as income but stays off parents' receipts.
Expenses by T2125 line
Food and supplies (line 8811) and every other receipt sorted by T2125 line, with CRA sources cited in the cell notes. Home costs are multiplied by your home-use %.
Canadian details throughout
Province/Territory and Postal Code, fever in °C, health card fields, Interac e-Transfer and cheque, Canadian holidays and spelling (enrolment, behaviour, cheque, licence).
Quebec reminders
Pick Quebec in Settings and an RL-24 reminder appears. The receipts page notes that Revenu Québec's credit has its own rules. The kits don't create RL-24 slips.
Included · also sold separately for CA$29
Canadian Home Child Care Money Workbook
One workbook for the tax year, in CAD. You type into the yellow cells, and the formulas do the rest.
- Dashboard: earned income, expenses, home-use % and estimated net income, a month-by-month table and chart, and an estimated T2125 picture by line.
- Families (up to 30 children) and Fees Ledger (1,500 rows): every bill and payment with its care month, balances by family, and the amount still owed at Dec 31.
- Attendance: one grid per month, Jan–Dec. Type hours or an x.
- Food & Supplies and Expenses: daycare food, toys and household supplies, then every other receipt by T2125 line.
- Home Use %: area × hours, with cleaning, cooking and prep hours (to confirm with your accountant), the income limit and carry-forward.
- Vehicle Logbook: business trips in km and your actual vehicle costs.
- Year-End Receipts: pick a family and child; the receipt fills in from your Fees Ledger, month by month. A mismatch shows a red CHECK SELECTION message instead of a wrong amount.
- Built-in checks: a Check column flags problem rows (bad care month, no income type, a child not on Families) and the Dashboard counts them.
Example from the sample file
Home Use % for a fictional Ontario home child care: 1,850 sq ft home, 150 sq ft used only for child care, 820 sq ft shared with the family
| Hours: 10.5 h × 5 days × 50 weeks + 300 prep hours | 2,925 h |
|---|---|
| Time %: 2,925 ÷ 8,760 | 33.39% |
| Only-daycare area: 150 ÷ 1,850 | 8.11% |
| Shared area: 820 ÷ 1,850 | 44.32% |
| Home-use %: 8.11% + 44.32% × 33.39% | 22.91% |
Figures from the kit's sample data. Your home and hours produce your own percentage.
Earned vs received, reconciled
Same sample file, Fees Ledger reconciliation for 2026
| Cash received in 2026 | $76,845 |
|---|---|
| − Paid in advance for January 2027 | $1,050 |
| − Paid for December 2025 care | $200 |
| + Still owed at Dec 31 | $525 |
| Earned income (Dashboard) | $76,120 |
Each child's receipt counts only parent fees for care provided in the year.
Screenshots show the SAMPLE file (a fictional Ontario home child care with 6 families and 8 children). The BLANK file is ready for your own year. The workbook gives planning estimates and organized totals; it doesn't calculate CCA, CPP or income tax. It's general information, not tax advice.
Included · also sold separately for CA$25
Home Daycare Forms & Policies Pack, Canadian edition
21 fully editable .docx files (40 pages, Letter size). Each one has a letterhead with a logo box, Province/Territory and Postal Code, and [BRACKETED] placeholders for your fees, hours and policies.
| # | Document | Use it for |
|---|---|---|
| 01 | START HERE | What's inside, 7 setup steps, and Google Docs / editing tips |
| 02 | Enrolment Application | Child, parents, provincial/territorial health card, routines and consents (3 pages) |
| 03 | Parent–Provider Agreement | Hours, fees, absences, notice, initials on key sections, and a provider note for CWELCC / $10-a-day programs (3 pages) |
| 04 | Parent Handbook | 25 policy sections plus a signed acknowledgment page (7 pages) |
| 05 | Medication Authorization & Log | Parent permission plus a dose-by-dose log |
| 06 | Incident / Accident Report | Same-day record of injuries and incidents |
| 07 | Illness Exclusion Policy & Sick Child Notice | When to stay home, with fever cut-offs in °C, plus a send-home notice |
| 08 | Emergency Contact & Medical Release | Grab-and-go emergency sheet with treatment consent |
| 09 | Authorized Pickup Form | Who may (and may not) pick up, plus one-time pickups |
| 10 | Photo & Media Release | Check-box permissions for photos and social media |
| 11 | Field Trip & Transportation Permission | One trip or ongoing walks and outings |
| 12 | Allergy & Special Diet Action Plan | Allergens, symptoms, emergency steps (auto-injector or nasal spray), diet needs |
| 13 | Daily Report: Infant/Toddler | Bottles, meals, diapers, naps, mood, supplies |
| 14 | Daily Report: Preschool | Meals, rest, activities, highlights, notes |
| 15 | Payment & Child Care Receipts | Payment receipts (2 per page), CRA child care receipts for line 21400 (one child per receipt) and a payment tally worksheet (3 pages) |
| 16 | Late Payment Notices | Friendly reminder and final past-due notice |
| 17 | Holiday & Closure Calendar | Canadian holidays, with a note that statutory holidays vary by province |
| 18 | Withdrawal & Termination Notices | Parent withdrawal form plus a provider notice letter |
| 19 | Parent Newsletter Template | Monthly one-page family newsletter |
| 20 | Emergency Drill Log | Fire, weather and evacuation drill record |
| 21 | Tour & Interview Checklist | Inquiry notes, tour checklist and fit questions |
Safe sleep wording follows Health Canada and the Public Health Agency of Canada, meals follow Canada's Food Guide, and outdoor play has editable wind chill, humidex and air quality (AQHI) limits. Ratios, drill frequencies and fees are left as [BRACKETED] placeholders for your province or territory.
Choose what you need
Forms & Policies Pack (Canada)
CA$25
21 editable Word & Google Docs files: enrolment, agreement, handbook, health, safety, CRA child care receipts and notices.
Money Workbook (Canada)
CA$29
Excel & Google Sheets: fees, attendance, food, expenses, home-use %, km logbook and year-end CRA receipts.
Bought here: files by email within 24 hours, usually sooner. On Etsy: instant download. Kits are priced in Canadian dollars (bundle CA$39, forms CA$25, workbook CA$29); US$ figures are estimates, and checkout shows the exact amount and currency you pay.
Good to know
- Built for home child care providers in Canada: Letter-size pages, provincial/territorial wording, CRA rules, CAD and kilometres. English only.
- The spreadsheets have no macros. In Excel, sheets are protected without a password, so you can unprotect them to change the layout.
- One workbook per tax year. Keep a clean copy of the BLANK file and start a new copy each January.
- Child care services are generally exempt from GST/HST, so the workbook doesn't track GST/HST on your fees. Enter expenses at the full amount paid, taxes included.
- The files were built and checked in LibreOffice using standard features that Word, Excel, Google Docs and Google Sheets support. If anything looks off in your app, tell us.
Not affiliated with or endorsed by the Canada Revenue Agency or Revenu Québec.
The kits are general information, not legal or tax advice. Check your provincial/territorial child care regulations, and review your numbers with an accountant or tax preparer before you file.
Questions
Is this the Canadian version?
Yes. It's written for home child care providers in Canada: provinces and territories, CAD, kilometres, °C, Canadian spelling and CRA rules. If you're in the US, see the US edition instead.
Will the policies match my province's rules?
They're a starting point. Child care rules differ by province and territory (and by licensing agency or home child care agency), so compare each section with your provincial/territorial regulations and adjust the [BRACKETED] items before you use them.
Are the child care receipts what CRA asks for?
They include every item CRA lists for child care receipts: who paid, the child's name, the amount, the period of care, your name and address, your SIN (required if you're an individual), your signature and the date. There is one child per receipt, for parents' line 21400 claims.
Does the workbook do my taxes?
No. It organizes your records and gives planning estimates for you and your accountant. It does not calculate CCA (capital cost allowance), CPP contributions or income tax, and it doesn't build in CWELCC or subsidy program rules; it records what you receive. It's general information, not tax advice.
I'm in Quebec. Will this work for me?
The forms can be edited for Quebec (they're in English), and the workbook's federal (CRA) side applies across Canada. Quebec's provincial credit for childcare expenses has its own rules, and some providers must issue RL-24 slips through Revenu Québec. The kits remind you of this, but they don't create RL-24 slips.
Do I need Microsoft Office?
No. Every file is a standard .docx or .xlsx file, so it opens in the free Google Docs and Google Sheets. A one-page Google Sheets guide comes with the workbook.
Can I get a refund?
Bought on this website and changed your mind before we've emailed your files? Email support@zambrworks.com and we'll refund you in full, no questions asked. Once the files are sent, they can't be returned, so there are no change-of-mind refunds, but if a file doesn't open or something isn't right, contact us and we'll make it right. Etsy purchases are an instant download, so the before-sending refund doesn't apply to them; see the terms.