Pressure Washing Pricing Calculator & Business Kit
Price every pressure washing job by the square foot.
An Excel & Google Sheets quote calculator that prices each surface (house wash, driveway, deck, fence, roof) from your own production rates and costs. It warns you before you quote below break-even, and the kit adds 13 editable forms for running the jobs.
CA$32 one-time
- Workbook with 8 tabs: Start Here, Settings, Quote Calculator, Client Quote, Price List, Clients, Job Log, Monthly Summary
- 14 Word & Google Docs files: a Start Here guide plus 13 client and job forms
Bought here: files by email within 24 hours, usually sooner · On Etsy: instant download · Priced in Canadian dollars; the US$ figure is an estimate, and checkout shows the exact amount and currency you pay · try the free calculator first
How a quote is built
Every step is visible on the Quote Calculator, so you can see where each surface's price comes from.
- Enter the job: up to 10 surfaces from a list of 12 (pick one and type its sq ft or linear ft), stories, condition, maintenance plan, round-trip miles and add-ons.
- Tech-hours: measurement ÷ your production rate × condition (Light 0.85×, Average 1.0×, Heavy 1.35×) × stories (2 stories 1.3×, 3 stories 1.6×) on walls, roofs and gutters.
- Cost: tech-hours × (wage + labor burden + equipment & fuel) + chemicals. Setup, travel and overhead are shared across the surfaces by their hours.
- Price: each surface's cost ÷ (1 − margin), rounded up to your step. Add-ons go on top, a minimum job charge fills any gap, and plan discounts come off last.
- Checks: red if the price is below break-even or pays less than your wage plus burden per tech-hour, amber if the margin is under your goal. Type any price to test it.
Example from the sample file
2-story home, average condition, annual plan, 14 miles: house wash 2,400 sq ft, driveway 650, walkways 180, patio 320, gutter faces 180 lin ft, 2 oil stains, 2 bins
| House wash (6.24 tech-hrs, cost $270.42 at 40% margin) | $455 |
|---|---|
| All 5 surfaces | $935 |
| + Add-ons | $100 |
| − 5% annual plan | $983 |
| Break-even (14.6 tech-hrs) | $583.96 |
| Profit · effective hourly | $399.04 · $55.34/hr |
Good / Better / Best for the same home: $495 / $590 / $965. Figures from the kit's sample settings; your settings produce your own prices.
Inside the workbook
- 12 surfaces with your own production rate and chemical cost each: siding and brick house washes, driveways, walkways, patios, wood decks, fences, roof soft wash, gutter faces, garage floors, dumpster pads and a custom line.
- Good / Better / Best packages for the same property. Good and Better carry the full setup, travel and overhead, so a smaller package never undercharges.
- Price List: house wash for 6 home sizes × siding/brick × 1–2 stories, driveways and decks on their own or added to a house wash, per-unit rates, add-ons and plan discounts.
- Maintenance plans: annual, every 6 months, quarterly and monthly discounts that never drop a job below your minimum.
- Clients (100 rows), Job Log (500 rows) and a Monthly Summary with revenue, profit, margin and hourly rate by month, plus two charts.
- Yellow input cells, formulas locked in Excel (no password) and no macros. Opens with a fictional sample business; Start Here explains how to clear it.
Start Here guide + 13 editable client and job forms
Word & Google Docs files, each with a logo box and placeholders for your business details. Client-facing pages carry no seller branding.
- Start Here guide
- Service Agreement
- Walkthrough & Measurements (page 2 is a sketch sheet)
- Pre-Service Condition Report
- Estimate / Proposal
- Invoice
- Payment Receipts (2 per page)
- House / Soft Wash Checklist
- Flatwork, Deck, Fence & Roof Checklist
- Chemical Mix & Equipment Log (landscape)
- Incident Report
- Maintenance Plan Agreement
- Daily Job & Route Sheet (landscape)
- Thank-You / Referral Cards (2 per page)
Storm drains, chemicals and safety. Both job checklists include PPE, "never mix bleach with acids or ammonia" and "keep wash water out of storm drains: block, divert or recover as local rules require". The house-wash checklist adds ladder safety, and the walkthrough sheet has a "storm drain nearby" check. The chemical log says to follow the product label, the SDS and your local wastewater rules; it gives no mix ratios. Wastewater and runoff rules vary by state and city, so check yours.
Pressure Washing Pricing Calculator & Business Kit
CA$32 one-time
Bought here: files by email within 24 hours, usually sooner · On Etsy: instant download
Good to know
- House washes are priced by the home's living-area square feet, a common industry shortcut. If you measure wall area instead, rename the unit and change the rate.
- The Job Log uses your current Settings for labor, equipment, travel and overhead, so if you change your wage, past jobs are recalculated.
- In Excel, protected sheets don't allow inserting rows. Unprotect them (Review › Unprotect Sheet, no password) to change the layout.
- Insurance appears only as an optional, bracketed sentence in the agreements. The agreements carry "not legal advice" notes, and the invoice leaves the sales-tax line blank with a note to check your state's rules.
- Written for US businesses (miles, sq ft, state rules); the forms are fully editable for anywhere else.
Questions
How does the calculator come up with a price?
For each surface, it turns the measurement into tech-hours using your production rate (sq ft or linear ft one tech cleans per hour), adjusted for condition and, on walls, roofs and gutters, for height. Tech-hours times wage, labor burden and equipment, plus chemicals, gives the direct cost. Setup, travel and overhead are shared across the surfaces by their hours. Each surface is priced at your profit margin and rounded up. Add-ons go on top, the minimum job charge fills any gap, and a maintenance-plan discount comes off last.
Are the default rates right for my area?
They're starting assumptions ($25/hr wage, 12% burden, $7 per tech-hour for equipment and fuel, 40% margin, $175 minimum, production rates for a 4 GPM machine with a surface cleaner and soft-wash setup), not market research. Time your own jobs and put in your own numbers.
Does it work in Google Sheets?
Yes. Upload the .xlsx to Google Drive, open it, then choose File › Save as Google Sheets. It uses only functions both apps support, with no macros. Google Sheets doesn't keep Excel's formula protection, so type only in the yellow cells there.
Does it include chemical mix ratios?
No. The chemical log and checklists tell you to follow the product label and SDS and your local wastewater rules. The workbook only counts chemical cost per 100 sq ft, which you set.
Is the mileage rate a tax deduction figure?
The vehicle cost per mile is prefilled with the IRS 2026 business standard mileage rate (76¢ from July 1, 2026), but here it's only used to estimate trip cost for pricing. Change it to your own number. It's not tax advice.
Can I get a refund?
Bought on this website and changed your mind before we've emailed your files? Email support@zambrworks.com and we'll refund you in full, no questions asked. Once the files are sent, they can't be returned, so there are no change-of-mind refunds, but if something doesn't work or isn't what you expected, contact us and we'll make it right. Etsy purchases are an instant download, so the before-sending refund doesn't apply to them; see the terms.