Lawn Care Pricing Calculator & Business Kit
Price every lawn per visit, per season and per month.
An Excel & Google Sheets quote calculator that prices mowing from the lawn's square feet, your mower and your costs, adds seasonal services, and turns it all into a season total and a monthly plan. The kit also includes 13 editable forms for running the route.
CA$32 one-time
- Workbook with 8 tabs: Start Here, Settings, Quote Calculator, Client Quote, Price List, Clients, Job Log, Monthly Summary
- 14 Word & Google Docs files: a Start Here guide plus 13 client and route forms
Bought here: files by email within 24 hours, usually sooner · On Etsy: instant download · Priced in Canadian dollars; the US$ figure is an estimate, and checkout shows the exact amount and currency you pay · try the free calculator first
How a quote is built
Every step is visible on the Quote Calculator, so you can see where the price comes from.
- Measure the lawn: lot size minus house, driveway and walks, and beds gives the mowable lawn. Add the linear feet of hard edges, then pick mower, complexity, frequency, bagging and miles.
- Minutes: mowing per 1,000 sq ft for your mower, plus trimming, edging, blowing and setup, × complexity. Biweekly and one-time visits get a longer-grass factor.
- Cost per visit: labor (wage + burden), mower $/hr, handheld & truck $/hr, travel and overhead. That's your break-even.
- Price: cost ÷ (1 − margin), rounded up to your step, never below your minimum visit price.
- Season: visits in the season × price, plus seasonal services (each priced as its own trip). Then a monthly plan and a prepay price.
Example from the sample file
14,500 sq ft lot → 10,300 sq ft lawn, 180 ft of edging, walk-behind mower, average complexity, weekly, 5 miles
| Time per visit (0.79 person-hrs) | 47 min |
|---|---|
| Price per visit (cost $35.14 at 30% margin) | $55 |
| 30 weekly visits | $1,650 |
| + Spring & fall cleanup, aeration, hedges ×2 | $570 |
| Season total | $2,220 |
| Monthly plan (8 payments) | $277.50 |
| Prepay the season (5% off) | $2,109 |
Each visit earns $53.19 per person-hour against $28 wage + burden. Good / Better / Best season: $1,500 / $1,985 / $2,499. Figures from the kit's sample settings.
Inside the workbook
- 4 mowers (push, walk-behind, zero-turn, stand-on) with your own minutes per 1,000 sq ft and running cost per hour, plus trimming, edging and blowing speeds.
- Seasonal services: spring and fall cleanups, aeration, overseeding, fertilizer, dethatching, hedges, mulch, weeding and a custom line, each with its own minutes, materials and minimum.
- Good / Better / Best programs per visit, per season and per month.
- Price List: per-visit prices for 7 lawn sizes × weekly, every 10 days and biweekly, the monthly-plan price, and seasonal services at 5,000, 10,000 and 21,780 sq ft.
- Clients (150 rows), Job Log (700 rows) and a Monthly Summary with revenue, profit, margin and hourly rate by month, plus two charts.
- Yellow input cells, formulas locked in Excel (no password) and no macros. Opens with a fictional sample business; Start Here explains how to clear it.
Start Here guide + 13 editable client and route forms
Word & Google Docs files, each with a logo box and placeholders for your business details. Client-facing pages carry no seller branding.
- Start Here guide
- Service Agreement
- Walkthrough & Measurements (page 2 is a sketch sheet)
- Proposal
- Invoice
- Payment Receipts
- Mowing Visit Checklist
- Spring & Fall Cleanup Checklist
- Seasonal Lawn Program
- Incident Report
- Service Notice Cards (2 per page)
- Daily Route Sheet
- Equipment Maintenance Log
- Referral Cards
Fertilizer, weed control and pesticide licenses. Most states and provinces require an applicator license to apply weed control or other pesticides for hire, and some also license fertilizer application. Some provinces (for example Ontario and Quebec) also restrict cosmetic pesticide use on lawns. The agreement, proposal, seasonal program and price list all carry a "licensed applicator where your state requires it" note, and the kit gives no product rates. Check your local rules before you offer these services, and follow the product label.
Lawn Care Pricing Calculator & Business Kit
CA$32 one-time
Bought here: files by email within 24 hours, usually sooner · On Etsy: instant download
Good to know
- Small lawns often hit the minimum visit price, so their price-list rows look flat. That's intended; lower the minimum to change it.
- The Job Log uses your current Settings and an average equipment cost per crew-hour, so if you change your wage, past visits are recalculated. Monthly-plan customers are logged per visit.
- In Excel, protected sheets don't allow inserting rows. Unprotect them (Review › Unprotect Sheet, no password) to change the layout.
- The agreement has a "not legal advice" box. Insurance is an optional bracketed sentence, and auto-renewal is a bracketed choice with a note to check your state's rules.
- Written for US businesses (miles, sq ft, state rules); the forms are fully editable for anywhere else.
Questions
How does the calculator come up with a price?
It works out the mowable lawn (lot minus house, hardscape and beds), then the person-minutes for mowing (by mower), trimming, edging, blowing and setup, adjusted for complexity, frequency and bagging. Labor (wage plus burden), mower and handheld equipment, travel and overhead give the cost per visit. The price is that cost at your margin, rounded up and never below your minimum visit price. Visits per season, seasonal services, a monthly plan and a prepay price follow from there.
Are the default numbers right for my area?
They're starting assumptions ($25/hr wage, 12% burden, 30% margin, $45 minimum visit, a 30-week season, mower speeds from 0.9 to 3.5 minutes per 1,000 sq ft), not market research. Time a few lawns and put in your own numbers.
Can I bill customers monthly?
Yes. The season total is split into equal monthly payments (8 by default, for April to November), and there's a prepay-the-season discount. The Client Quote shows per visit, per season and per month.
Does it cover fertilizer and weed control?
It prices fertilizer applications like any other seasonal service, from your own minutes and materials. It gives no product rates, and the forms and price list carry a note that most states and provinces require an applicator license for hire. Check your local rules.
Does it work in Google Sheets?
Yes. Upload the .xlsx to Google Drive, open it, then choose File › Save as Google Sheets. It uses only functions both apps support, with no macros. Google Sheets doesn't keep Excel's formula protection, so type only in the yellow cells there.
Can I get a refund?
Bought on this website and changed your mind before we've emailed your files? Email support@zambrworks.com and we'll refund you in full, no questions asked. Once the files are sent, they can't be returned, so there are no change-of-mind refunds, but if something doesn't work or isn't what you expected, contact us and we'll make it right. Etsy purchases are an instant download, so the before-sending refund doesn't apply to them; see the terms.